Conferences Committee

The Conferences Committee meets in the GSA Office, Pryz Ground Floor 105C.

For all general inquires, please contact your department’s GSA Senator .

All requests are ex post facto, so the first step is to attend/present at the conference.
Keep all receipts related to
- Travel: bus, train or plane tickets or car rental (the GSA does NOT fund gas expenses)
- Lodging
- Conference Fees
Read the Conferences Committee (CC) Rules and fill out the required fields in the CC Travel Expense Report (TER) that corresponds to your receipts.
Make two copies of a completed packet that includes:
- the CC Travel Expense Report (TER)
- your receipts
- Evidence of your presentation (usually a copy of the conference program)
Submit this packet to your department representative. If you are unsure who this is, check the list of Senators to find out.
Once your department representative approves that everything is in order, he or she will then submit it to the Conferences Committee either in person at the monthly meeting, or by placing it in the inbox located in Pryzbyla 107.

To best ensure that your request meets approval, visit the Conferences Committee Standing Rules, section III. B. 3
It is important to understand up front that the GSA does not reimburse minutia like food, gas, tolls and other such items. The rationale for this decision can also be found at the bottom of the standing rules.
The amount limits for reimbursement are relative to the distance traveled, which is currently determined via times zones. Visit the standing rules for more details.
The GSA makes no guarantees, and funding should never be requested on a need basis.
The turnaround time for reimbursement varies, so students should not make a request in urgency. Funding is gratuitous and scholarly based, it is never a matter of entitlement.

Graduate Student Association of the Catholic University of America